Financial Systems Intro
The Financial Systems department ensures that all accounting records are appropriately documented and accurately recorded within the university's Finance System. It is also responsible for all fiscal transfers, miscellaneous cash transactions, and labor distribution transfers within the Human Resource System.
Please review the following topics or contact us for more information or assistance.
Resource Links
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CAPP Manual
The CAPP Manual documents the policies and procedures associated with the Commonwealth's centralized accounting and financial systems.
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Virginia Department of Accounts
The Virginia DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources.
Contact Us
Financial Systems
Location
Blow Memorial Hall 1st floor, Room 115 262 Richmond Road Williamsburg, VA 23185
Map & DirectionsHours
- Monday - Friday: 8:00am to 5:00pm
Contact Us
- Budget Signatures/System Approvers: [[budgetsignature]]
- Electronic Journal Voucher: [[edocs-datacontrol]]
- FUPLOAD, Labor Redistributions, Other: [[datacontrol]]
Explore Financial Operations
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Cashiering
Responsible for receipting, depositing funds, and disbursing cash, salary, and travel advances issued.
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Financial Reporting
Responsible for creating new accounts, approving all adjustments, beginning balance transactions, and debt management for bond-funded capital outlay projects.
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Financial Systems
Ensures all accounting records are appropriately documented and accurately recorded within the university's Finance System.
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Fixed Asset Management
Manages financial reporting of fixed assets, including equipment, land, buildings, infrastructure, construction-in-progress, leased financed equipment and surplus property.
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Internal Controls
Responsible for compliance with the Commonwealth of Virginia's ARMICS directives.
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Payment Card Processing
Responsible for guidelines that departments must follow to accept credit and debit cards as services and/or merchandise payments.
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Payroll
Responsible for processing salary and wage payments for all, ensuring that payroll taxes are reported and deposited consistent with state and federal policies and procedures.
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Receivables & Collections
Responsible for collecting assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided.
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Student Accounts
Responsible for the assessment, billings, and collection of tuition, fees, meal plans, housing, and other charges. The department is also responsible for processing student refunds or other account overpayments.
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Tax Compliance
Ensure compliance with various tax laws and regulations and develop (and enforce) appropriate policies and procedures to meet compliance requirements and protect the tax-exempt status.
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Travel
Provide reimbursement payments, guidance and information regarding travel and business meals.
