December 2024 Closing Instructions
Summary
Financial Operation's calendar year-end closing and Holiday schedule.
Full Description
The following chart contains important deadlines for Financial Operations' calendar year-end closing and Holiday schedule.Deadline | Transaction Type | Contact |
---|---|---|
Monday |
W&M and VIMS |
Payroll |
Monday |
W&M and VIMS |
Payroll |
Wednesday |
W&M and VIMS |
Travel |
Friday |
W&M/VIMS |
Accounts Payable |
(SEE NOTE 3) |
buyW&M PO Invoices |
Accounts Payable |
Friday |
W&M and VIMS |
Financial Systems
VIMS Office of Finance VIMS x7036 |
Monday |
W&M and VIMS |
Payroll |
Monday |
W&M and VIMS |
Payroll |
Wednesday |
W&M and VIMS |
Cashiering |
Thursday |
W&M/VIMS Vendor Check Printing | Disbursements Brandon La Dieu, W&M x12840 |
Thursday January 9 6:00pm |
W&M and VIMS Payroll Hourly and Student Employees Time Sheets Pay Period 1: 12/16/24-1/09/25 Supervisor's Approval Friday, January 10, 2025 10:00am. |
Payroll W&M x12848 |
Thursday January 9 6:00pm |
W&M and VIMS Payroll Salaried Employees Time Sheets Pay Period 1: 12/25/24-01/09/25 Supervisor's Approval Friday, January 10, 2025 10:00am. |
Payroll W&M x12848 |
NOTE 1: Documents received by the dates noted are guaranteed processing in the December 2024 fiscal month. However, please continue to submit all documents through December 18, 2024, as we will continue to process transactions as time permits for December.
NOTE 2: To maintain the university's compliance with the State's Prompt Payment Act, please pay particular attention to those vendor payments that are due both immediately before and following the holidays. Vendor invoices received during the break must be processed immediately upon returning in January.
NOTE 3: *There is no deadline for buyW&M PO Invoices. However, buyW&M PO invoices must be completed and synched to Banner by Wednesday, December 18, 2024, for payment to be processed by the last check printing day on Thursday, December 19, 2024.
NOTE 4: Additionally, please note that deposits made through Wednesday, December 18, 2024, by 3:00 pm will be recorded as December deposits. Areas on campus that have collected funds for deposit should not retain these funds in their office during the holiday break and are required to deposit all collections to the Cashier no later than 3:00 p.m. on Wednesday, December 18, 2024. Deposits made after December 18th will be kept in the safe but will not be recorded into Banner until January.
We understand there may be situations that require an exception to this published schedule. Please contact the extensions listed, based on document type, in order to accommodate any necessary adjustments.