Travel Intro
The mission of the Travel Management Department is to provide reimbursement payments to William & Mary employees and provide guidance and information regarding travel and business meals. This includes ensuring that all disbursements are timely, accurate and compliant with established federal, state and university travel policies and procedures.
This section documents travel requirements and regulations for individuals traveling on official university business. The university expects individuals to exercise prudent judgment when arranging travel and making travel payments. Travel expense accounts are open to the public and must sustain the test of public review.
Please review the following topics or contact us for more information or assistance.
Contact Us
Travel
Location
Williamsburg Professional Centre 2nd floor 1310 Mt. Vernon Ave Williamsburg, VA 23188
Map & DirectionsHours
- Monday - Friday: 8:00am to 5:00pm
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Cashiering
Responsible for receipting, depositing funds, and disbursing cash, salary, and travel advances issued.
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Financial Reporting
Responsible for creating new accounts, approving all adjustments, beginning balance transactions, and debt management for bond-funded capital outlay projects.
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Financial Systems
Ensures all accounting records are appropriately documented and accurately recorded within the university's Finance System.
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Fixed Asset Management
Manages financial reporting of fixed assets, including equipment, land, buildings, infrastructure, construction-in-progress, leased financed equipment and surplus property.
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Internal Controls
Responsible for compliance with the Commonwealth of Virginia's ARMICS directives.
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Payment Card Processing
Responsible for guidelines that departments must follow to accept credit and debit cards as services and/or merchandise payments.
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Payroll
Responsible for processing salary and wage payments for all, ensuring that payroll taxes are reported and deposited consistent with state and federal policies and procedures.
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Receivables & Collections
Responsible for collecting assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided.
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Student Accounts
Responsible for the assessment, billings, and collection of tuition, fees, meal plans, housing, and other charges. The department is also responsible for processing student refunds or other account overpayments.
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Tax Compliance
Ensure compliance with various tax laws and regulations and develop (and enforce) appropriate policies and procedures to meet compliance requirements and protect the tax-exempt status.
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Travel
Provide reimbursement payments, guidance and information regarding travel and business meals.
