Summer Housing

• W&M returning undergraduate students enrolled in W&M Summer 2025 and/or Fall 2025 classes
• New undergraduate students enrolled in W&M summer courses
  
  • Priority is given to undergraduate students enrolled in W&M summer courses.
• Individuals approved for complimentary W&M summer research housing through the W&M Charles Center.
• Individuals approved for W&M grant-funded summer research housing through their faculty sponsor coordinated with Residence Life. See the Information Faculty Requesting Grant Funded Summer Research section below for more details.

• Undergraduate student and summer research housing building: One Tribe Place
• Please allow five business days for a response to summer housing applications submitted after April 18, 2025.
• Weekend check-in appointments are limited to Sunday, May 25, 2025 & Sunday, June 29, 2025. All other check-in appointments are Monday-Friday during regular business hours. Evening, weekend and holiday check-in appointments are not available.
• Undergraduate students with 2025-26 academic year Evans Apartments room assignments may request to live in their assignment (if available) for the summer, similar to graduate students – see the graduate student section below for details.
• Email [[MyRoom]] with any questions.

Tax Information

If your application for free summer research housing at William & Mary is approved, please be advised that the Internal Revenue Service (IRS) may consider this a taxable benefit. Per IRS regulations, the university is required to classify this benefit accurately for tax purposes, which may result in the reporting of taxable income to the recipient based on the fair market value of the housing provided. Once an application is approved, additional information may be required for the university’s tax compliance team to determine reporting requirements. Housing recipients will be notified promptly if additional information is needed.

William & Mary, its departments, and its employees do not provide tax advice. Please consult your tax professional when considering your application for free housing. Reporting and taxation of student payments are governed by the Internal Revenue Code and Treasury Regulations and enforced by the Internal Revenue Service (IRS). 

• Single Occupancy Room – 1 Session: $1,583.38 (5 weeks)
• Single Occupancy Room – 2 Sessions: $3,213.33 (10 weeks)
• Double Occupancy Room – 1 Session: $1,467.78 (5 weeks)
• Double Occupancy Room – 2 Sessions: $2,978.73 (10 weeks)
• Limited Number of Summer Research Housing Assignments – No Fee: Complimentary

• March 7, 2025: Priority deadline to request summer research housing through with the Charles Center
• March 17, 2025: Summer housing application opens
• April 7, 2025: Deadline to submit new and/or revised disability housing accommodation requests and documentation to the Student Accessibility Services office
• April 11, 2025: Final deadline to request summer research housing through the Charles Center if space remains
• April 18, 2025: Priority Deadline for summer housing applications - applications received after this date will still be considered if spaces are still available
• April 21, 2025: Summer sessions 1 & 3 room assignment emails will begin going out this week
• May 25, 2025: Summer Sessions 1 & 3 housing check-in by appointment begins - 2025 Move-In form (available by April 25, 2025)
• June 2, 2025: Summer Session 2 only room assignment emails will begin going out this week
• June 28, 2025: Summer Session 1 housing check out by 10am for those students signed up for Summer Session 1 only
• June 29, 2025: Summer Session 2 only residents check in by appointment begins - 2025 move-in form (available by early June 2025)
• August 2, 2025: Summer housing check out by 10 am for all summer housing residents

• Priority is given to graduate students enrolled in W&M summer courses
• If space permits, the groups below may also be offered summer housing
  • Graduate students with a Spring 2025 housing assignment
  • Graduate students with a 2025-26 academic year housing assignment
  • Graduate students seeking summer 2025 only housing
• Undergraduate students with 2025-26 academic year Evans Apartment room assignments may request to live in their assignment (if available) for summer 2025, similar to graduate students – request can be made on the summer housing application.

• Graduate students seeking spring late departure after 10am on May 18, 2025, from their spring 2025 housing assignment must make that request on the summer housing application by no later than May 11, 2025.
• The Evans Apartments open for the fall 2025 semester on August 11, 2025. Graduate student fall early arrival requests must be received on the summer housing application at least one week before their anticipated arrival date. No move-in appointments are available on August 9 & 10, 2025. No exceptions.
  • While early arrival requests are not guaranteed, students with academic commitments before the official fall opening date are prioritized (for example, MBA Boot Camp)
• No late departures are permitted for summer housing students without a fall 2025 housing assignment. These students must move out/return keys by no later than 10am on August 2, 2025. No exceptions.

• Evans Apartments summer room rate: $39.16/night
• One or more Evans Apartments buildings will be under maintenance all summer and is unavailable for summer assignments. Exact buildings TBD in spring 2025.
• Please allow five business days for a response to summer housing applications submitted after April 18, 2025.
• Weekend check-in appointments are limited to Sunday, May 25, 2025 & Sunday, June 29, 2025. All other check-in appointments are Monday-Friday during regular business hours. Evening, weekend and holiday check-in appointments are not available.
• We do our best to keep students housing applicants in their same spring and/or fall space for approved summer room assignments, but we cannot guarantee it. We will reach out if permanent or temporary move arrangements are needed.
• Email [[MyRoom]] with any questions.

• March 17, 2025: Summer housing application opens
• April 7, 2025: Deadline to submit new and/or revised disability housing accommodation requests and documentation to the Student Accessibility Services office
• April 18, 2025: Returning graduate student priority deadline for summer housing application - applications received after this date will still be considered if spaces are still available
• April 21, 2025: Summer room assignment emails for returning graduate students will begin going out this week
• May 2, 2025: New graduate student priority deadline for summer housing application - applications received after this date will still be considered if spaces are still available
• May 5, 2025: Room assignments status emails for new graduate students in the summer and academic year will begin going out
• May 25, 2024: Summer housing check-in by appointment begins - 2025 move-in form (available by April 25, 2025)
• August 2, 2025: Summer housing check out by 10am for those students not assigned to live at the Evans Apartments for fall 2025

• Individuals must be sponsored by a W&M department to participate in the department’s summer research program.
• Grant-funded summer research housing is only available during the Summer School Session housing periods (see below). Early move-in and late-departure requests will not be granted.

• Send the participant request list (see template) to Residence Life by April 18, 2025 via TEAMS to [[lbsmit]] including any roommate requests (can be a mix of grant-funded/non-grant-funded roommates).
• Similar to summer school residents, grant-funded summer residents are billed to the sponsoring department per session, not per night/week. 

• Double Occupancy Room – 1 Session $1,467.78
• Double Occupancy Room – Both Sessions $2,978.73

Session Dates:

• Session 1: May 25-June 28 (10am)
• Session 2: June 29 – August 2 (10am)
• Both Sessions: May 25-August 2 (10am)

All grant-funded summer research housing participants are placed in double occupancy rooms unless there is an approved disability accommodation approved by the Student Accessibility Services office [[sas]].

• Individuals who are not registered for 2025 summer school courses, but who are participating in summer research or an internship on campus, with pre-approval from a W&M department, are required to register for “Summer Research – INTR 001 – 01”, a zero credit, zero hour course, to be designated as a student to access to available summer campus services.
  
  • While this course does not automatically appear on the available summer courses list, it can be found in the summer course registration process by searching for the course ID. Contact the Registrar's office [[registrar]] for course registration assistance.
  • Non-W&M individuals must first obtain a W&M student ID# (93#) once they submit a Non-Degree-Seeking Application. Please do this as soon as possible as it can take up to 24 hours to generate the ID#. 
  • The Non-Degree-Seeking application is available through the W&M Registrar's office.
    • Non-W&M individuals should follow these instructions to waive the $50 application fee: 1) Select "Current UG student (visiting)" as the student type. 2) In the Acknowledgement section of the NDS application (at the end of the application), enter "Summer Research" in the "Enter Code" line. 3) Finalize, review, and submit the application.”
• All summer on-campus housing residents are required to fill out the summer housing application (includes the summer housing contract) that goes live March 17, 2025 on the housing portal.  
  • A shortened url for the housing portal is: https://go.wm.edu/zmYRgb
  • Please direct your program participants to the housing portal after they have their W&M Banner ID# (93#) so they can submit their summer housing application. 
  • It can take up to 48 hours after their W&M Banner ID# (93#) is created for them to be able to access the housing portal.
  • If they are having difficulty accessing the housing portal, please have them reach out to the W&M Residence Life Assignments Team at [[myroom]] for assistance.
  • Summer Housing Applications should be submitted no later than April 18, 2025.
• When summer housing residents are assigned into a space, Residence Life will email them move in appointment instructions at that time.
  • Weekend check in appointments are limited to Sunday, May 25, 2025 & Sunday, June 29, 2025 only. All other check in appointments are Monday-Friday during regular business hours.  Evening, holiday and additional weekend check-in appointments are not available.
• Summer Meal Plans are not required but are available.
• Residence Life staff will begin initiating grant funded summer research housing Journal Vouchers for the housing fees beginning June 2, 2025.
• Email [[myroom]] with any questions.