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Report Concerns or Violations

Reporting as a Faculty or Staff Member

Ways to File Complaints, Raise Concerns or Make Reports

Contact Police Now

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Threats, Threatening Behavior and Concerning Behavior

For reporting threats or raising safety concerns regarding an individual's behavior under the Violence and Threat Management Policy. Information regarding whom to contact and identifying threats and concerning behavior is provided by W&M's Committee on Education About and Prevention of Violence.

In an emergency or crisis, contact William & Mary Police at 757-221-4596.

Submit an Anonymous Report
Discrimination, Harassment and Retaliation

William & Mary does not tolerate discrimination or harassment on the basis of race, religion, creed, national origin, color, sex, gender, sexual orientation, gender identity, pregnancy, physical or mental disability or perceived disability, age, Veteran or military status, or predisposing genetic characteristics. The Office of Compliance & Equity encourages community members to report conduct that is discriminatory or harassing based on a protected class. Faculty, supervisors and managers must report any incidents or complaints of discrimination or harassment of an employee whom they supervise. Concerns about conduct reflecting bias may be reported to assist the university in preventing a hostile environment from developing.

Report a Concern via Email

Hate crimes are prohibited by W&M policy and law and should be reported to the William & Mary Police Department. 

Report a Crime, threat or act of violence

The U.S. Equal Employment Opportunity Commission (EEOC) enforces certain federal discrimination laws applicable to employees, including those prohibiting discrimination on the basis of race, color, national origin, sex, religion, age or disability.

File a Complaint Through the EEOC's Public Portal
Sexual Misconduct/Title IX

For reporting sex-based discrimination, including sexual harassment and sexual violence. The Title IX office reviews all reports submitted regardless of when the incident occurred.

Sexual Violence Occurring on Clery Act Geography

All faculty and staff, except for "confidential resources," are required to report sexual assault, domestic violence, dating violence or stalking that occurs on W&M's Clery Act geography (our campus, public property adjacent to campus such as sidewalks, and off-campus buildings or property owned or controlled by William & Mary) regardless of who was the reported or suspected victim or perpetrator of the violence.

Report a Possible Clery Crime

Sexual Misconduct Affecting a Student

All employees (except for designated confidential resources in the Counseling Center, Student Health Center and The Haven) must report sexual harassment affecting a student, including sexual violence such as sexual assault and non-consensual sexual intercourse.

File a Title IX Report

Sexual Harassment Affecting An Employee

The university’s Policy Prohibiting Title IX Sexual Harassment requires all employees to report any sexual harassment affecting an employee, including reports that are committed by another employee, a student, a third-party contractor, visitor, or by someone who is not affiliated with the university (e.g. domestic violence against an employee when the partner is not an employee). This mandatory reporting requirement allows the university to provide supportive measures to employees even when there is no jurisdiction through the procedure.

REPORT A CONCERN VIA EMAIL

The Department of Education's Office for Civil Rights enforces Title IX on behalf of the United States Government. You may contact the Office of Civil Rights at:

Washington DC (Metro)
Office for Civil Rights
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-1475
Telephone: 202-453-6020
FAX: 202-453-6021; TDD: 800-877-8339
Email: OCR.DC@ed.gov

Submit a Complaint to OCR via Electronic Form
Accident & Incident Reporting & Workers' Compensation Claims

For employees to report work-related accidents and incidents involving personal injury, illness and significant property or environmental damage. Includes workers' compensation claims, for benefits for injuries on the job. Employees are asked to report events within 24 hours of occurrence.

Workers' Compensation claims are administered by University Human Resources, which provides information about benefits and return to work policy. Other accident reporting is coordinated by the Environment, Health and Safety Office.

Complete First Report of Accident/Injury Form (pdf)
Appeals of University Decisions or Actions
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ADA/Rehabilitation Act Appeals and Grievances

For employees to seek review of a determination regarding a disability accommodation request or make a complaint regarding disability discrimination.

CONTACT THE ADA COORDINATOR
Parking Citation Appeals

Procedure for members of the campus community to appeal parking citations issued by W&M Parking Services. Appeals are reviewed by the Parking Appeals Committee.

Appeal a Parking Citation
Care Concern (Student)

Care Support Services provides students with outreach, advocacy and support services when they face significant challenges to their mental, physical and social health. Use the university's Care Concern form if you have a concern about a student (ex: multiple absences from class, signs of student struggling, concerning behavior, etc.) that you would like to share with us.

File a Care Concern
Honor Code and Student Conduct Violations

Report concerns regarding possible violations of our Student Code of Conduct or Honor Code. Refer to the Honor Code Report Process for information regarding proper honor code reporting procedures.

The Student Conduct and Honor programs serve to maintain the university community's values and behavioral expectations of its students. The Honor Code encourages any member of the W&M community to report (after confronting the student in question) lying, cheating and stealing by a W&M student for investigation and resolution.

Violations of the Student Code of Conduct may be reported to Student Accountability & Restorative Practices. Note that a special process exists for reporting sexual harassment and other sexual misconduct.

Report a Student Honor or Conduct Violation
Faculty Misconduct
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Faculty Academic Misconduct Reporting

For any member of the W&M community who suspects academic misconduct in scholarly activity or research by a W&M faculty member to report their concerns. Reports of research non-compliance should be submitted via email to [[researchcompliance]]. The Faculty Handbook outlines procedures for informal and formal investigation. Major sanctions imposed for violations may be appealed. The full procedure is available in Section III. F of the Faculty Handbook.
Faculty Incompetence, Neglect of Duty or Misconduct

For allegations of incompetence, neglect of duty, or misconduct regarding a faculty member, complaints should be submitted to the appropriate Administrative Officer (program director, chair, and/or Dean to whom the faculty member reports; or the Provost.) Concerns can be raised by students or non-faculty employees. Includes procedures for an informal and formal investigation. Major sanctions imposed for violations may be appealed. The full procedure is available in Section III. F of the Faculty Handbook.
Faculty Grievance Procedure

For a faculty member to seek redress regarding an action that has "an adverse effect on them directly and personally," when there is no dedicated appeal or complaint mechanism provided by the Faculty Handbook. Note that the procedure allows for appeal of grievance decisions. The full procedure is available in Section III. G of the Faculty Handbook.

A faculty member who feels they have cause for grievance may petition the Faculty Hearing Committee after seeking relief from all other appropriate committees and/or administrators.
Hazing

For reporting, including anonymous reporting, of possible acts of hazing. Reports are handled by Student Accountability & Restorative Practices.

Report Hazing
Free Speech Concerns

Under § 23.1-401.1 of the Code of Virginia, no public institution of higher education shall abridge the constitutional freedom of any individual, including enrolled students, faculty and other employees, and invited guests, to speak on campus, except as otherwise permitted by the First Amendment to the United States Constitution.

This protection is confirmed in William & Mary's Statement of Rights and Responsibilities.

Report disruption of constitutionally protected speech
Professionals & Professional Faculty Grievances and Appeals
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Professionals & Professional Faculty Grievance Resolution Policy

For professionals and professional faculty employees to complain regarding an employment decision or action of application of W&M policy and seek internal management review and hearing. Review the full Grievance Resolution Policy (pdf).

If the employee has a concern or complaint that qualifies as a grievance, the employee may submit a written statement using the Professional Employee Grievance Form (pdf). The employee will submit the form to the supervisor or, if the supervisor is the subject of the grievance, to the supervisor's manager.
Professionals & Professional Faculty Performance Evaluation Appeal Procedure

For professionals and professional faculty to seek review of formal performance evaluations. Review the full Performance Planning and Evaluation Policy.

An employee who disagrees with his or her performance evaluation should discuss the issue with his or her supervisor and, within ten (10) business days of having received the evaluation, may request that it be reconsidered. If the issue cannot be resolved with the supervisor, the employee may, within ten (10) business days of receiving the supervisor's response, file a written appeal with the reviewer.
External Processes
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State Fraud, Waste and Abuse Hotline

Anonymous reporting of "significant instances of fraud, waste, and abuse…illegal or fraudulent conduct, waste of funds, abuse of state property or resources, gross mismanagement or gross neglect of duties… not for general complaints, suggestions or personnel issues."

The hotline is administered by the Office of the State Inspector General and coordinated on campus by Internal Audit.

Contact the State Fraud, Waste and Abuse Hotline
State Grievance Procedure

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a process for classified and operational employees to "bring workplace concerns to upper levels of management" in a process "more formal than mediation."

Employee Relations can assist employees in initiating a grievance. Employees should contact [[askhr]] to discuss options available.

Access EDR Grievance Forms
State Mediation Program

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a voluntary process for classified and operational employees to have concerns and conflicts mediated by a neutral third party.

Employees should contact [[askhr]] to discuss options available. More information is available in the Grievance Procedure Manual (pdf).

Complete the EDR Mediation Request Form
DHRM Equal Employment Opportunity

The DHRM Diversity Opportunity and Inclusion (D&I) Unit acts an appeals body to review complaints of discrimination after they have been adjudicated by the employing agency first and a Final Agency Decision (FAD) has been issued. State employees alleging discrimination must first file a discrimination complaint with their agency for review and potential investigation. Please contact the Office of Compliance & Equity at [[reportconcern]] to initiate the process.

Information regarding the OEEDR procedure is provided by the Virginia Department of Human Resources Management (DHRM).

File an Appeal of Discrimination with the DHRM D&I Unit
State Retaliation Investigation

The Department of Human Resource Management's Office of Employment Dispute Resolution (EDR) provides a process for classified and operational employees to ask EDR to investigate allegations of retaliation "as the result of the use of or participation in the [EDR] grievance procedure or for reporting, in good faith, an allegation of fraud, waste or abuse" using the State hotline.

EDR's Grievance Manual (pdf) includes a section regarding retaliation (Section 1.5).

Contact Employment Dispute Resolution
U.S. Department of Education Office for Civil Rights (OCR)

The Department of Education's Office for Civil Rights enforces federal civil rights laws that prohibit discrimination in educational programs and activities, including discrimination on the basis of race, color, national origin, sex, age, and disability. You may contact the Office of Civil Rights at:

Washington DC (Metro)
Office for Civil Rights
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-1475
Telephone: 202-453-6020
FAX: 202-453-6021; TDD: 800-877-8339
Email: OCR.DC@ed.gov

Submit a Complaint to OCR via Electronic Form
U.S. Equal Employment Opportunity Commission

The U.S. Equal Employment Opportunity Commission (EEOC) enforces certain federal discrimination laws applicable to employees, including those prohibiting discrimination on the basis of race, color, national origin, sex, religion, age or disability.

File a Complaint Through the EEOC's Public Portal
University Ombuds

For faculty and staff to seek assistance with workplace concerns. The University Ombuds provides confidential resources and assistance.

Contact the University Ombuds
Crime Reporting

Potential criminal actions on campus are required to be reported directly to the William & Mary Police Department by any employee designated as a Campus Security Authority.  Other members of the university community are encouraged to report criminal activity to the W&M Police Department. Reports should be made to W&M Police Department Dispatch at 757-221-4596. In emergency situations, call 911.

Report a Crime

If you cannot identify the correct point of contact or reporting procedure from the options provided, please contact the Office of Compliance & Equity at 757-221-3146 or [[reportconcern]].