Adjunct Reappointments
Adjunct employees are initially hired through a competitive recruitment process, as governed by these guidelines.
Sometimes it is necessary to engage a continuously employed adjunct to do identical or similar work beyond their initial contractual period. For example, an adjunct may teach the same course or a similar course in the same major discipline semester after semester. The reappointment process is called a “reappointment.” The Faculty Adjunct Personnel Action Form is located at the bottom of our Department Resources page.
Term |
Definition |
Reappointment Procedure |
|
Continuously employed adjuncts |
Existing William & Mary or VIMS employees who assume new positions at the same agency and who do not terminate from their agency between appointments. It is possible for a worker to be an “active” employee yet have no active job due to a gap between appointments. The maximum adjunct appointment gap is 13 months. |
Adjunct Request Form or bulk EPAF |
| Terminated adjuncts |
Individuals who have fully separated from the university as workers. Adjuncts are terminated via a department-initiated clearance process. Departments shall initiate a clearance process for any adjunct who is not expected to return or who does not work for thirteen or more months. |
PeopleAdmin competitive or with waiver |
To confirm whether an adjunct is continuously employed or terminated, please do the following:
- Visit FINOPS.wm.edu
- Enter the worker’s Banner number
- Click on “Timesheet Approver/ Employee Jobs Status Search” on the left-hand menu.
- View the “Employee Status and I-9 Information” table and the column “Employee Status.” Information will include the following:
- Banner ID #
- Name
- Employee Status
- Last Work Date
- I-9 Form Status
- I-9 State Received
- I-9 Expiration Date
- Most Recent Employment Termination Date
