Lost or Expired Pay Checks
Lost Paychecks
If you can’t find a payroll check, or your check has been damaged or destroyed somehow, you should contact the Payroll Office as soon as possible. The payroll office will work with the Disbursement Office to reissue you a check. The check reissue may take 5 to 7 business days, depending on the payroll schedule. Payroll checks can be reissued no sooner than 7 days after the original check date.
Expired Paychecks
The Payroll Office monitors checks issued but not presented for payment. You must notify the Payroll Office if you find a payroll check that has not been cashed within 180 days of the issue date.
When the Payroll Office receives a check older than 180 days from the issue date, it will verify that the check had not been previously replaced and is indeed due to the employee. Once verified, the Payroll Office will generate a replacement check as soon as possible. The check reissue may take 5 to 7 business days, depending on the payroll schedule.
Requesting a Replacement Check
If you have a lost or expired payroll check and need to request a replacement, please refer to the Stop Payment Procedure guidance on the Disbursements web page. There, you will find a link to the Payroll Checks Stop Payment Form and helpful information. Current employees must have an active direct deposit for a replacement check to be issued.
Unclaimed Property Paychecks
State regulations require W&M to send one year and older unclaimed paycheck records and amounts to the Virginia Department of the Treasury.
These unclaimed payroll checks are turned over to the Commonwealth of Virginia by November 1st each year. Payroll makes several attempts to notify employees of unclaimed checks before submitting them to the Department of Treasury. The employee is responsible for keeping their address up to date and communicating with the Payroll Office to receive unclaimed paychecks. Employees who have not claimed their checks during the timeframe described above may use the Virginia Treasury's unclaimed property website for assistance.
