Financial Operations

Departments & Topics

• Cashiering

  Responsible for receipting, depositing funds, and disbursing cash, salary, and travel advances issued.

• Financial Reporting

  Responsible for creating new accounts, approving all adjustments, beginning balance transactions, and debt management for bond-funded capital outlay projects.

• Financial Systems

  Ensures all accounting records are appropriately documented and accurately recorded within the university's Finance System.

• Fixed Asset Management

  Manages financial reporting of fixed assets, including equipment, land, buildings, infrastructure, construction-in-progress, leased financed equipment and surplus property.

• Internal Controls

  Responsible for compliance with the Commonwealth of Virginia's ARMICS directives.

• Payment Card Processing

  Responsible for guidelines that departments must follow to accept credit and debit cards as services and/or merchandise payments.

• Payroll

  Responsible for processing salary and wage payments for all, ensuring that payroll taxes are reported and deposited consistent with state and federal policies and procedures.

• Receivables & Collections

  Responsible for collecting assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided.

• Student Accounts

  Responsible for the assessment, billings, and collection of tuition, fees, meal plans, housing, and other charges. The department is also responsible for processing student refunds or other account overpayments.

• Tax Compliance

  Ensure compliance with various tax laws and regulations and develop (and enforce) appropriate policies and procedures to meet compliance requirements and protect the tax-exempt status.

• Travel

  Provide reimbursement payments, guidance and information regarding travel and business meals.