Staff

Tips for reaching William & Mary staff members

Staff members are diverse — they work indoors and outdoors, online and in-person, and everything in between. Find varied ways to reach them with your announcements, news and other messages. Did we miss any options? [[cortney, Let us know.]]

Email Communication

Table of communication channels used to reach faculty
Channel	Recommended Uses & Tips	Start Here	Audiences
W&M Digest	A daily email digest sent to all faculty and staff members every weekday morning. Topics include office and department announcements, general campus updates, university events, new instructional resources and more. Tips: Review the guidelines before posting. Keep items short. Headlines are 50 characters, entries are 600. Entries are due no later than 8:30 a.m. on the day you want to post.	W&M Digest Digest Guidelines	Faculty Staff
Staff Listserv	Sent to every current William & Mary staff member. Certain offices can send via the listserv. These include the president, provost and executive vice president. Contact the most appropriate office to explore the option.	[[epdebusk,President's Office Email]] [[jklongaker,Provost's Office Email]] [[cortney,Executive Vice President Email]]	Staff
Newsletters	William & Mary's professional and shared governance organizations, as well as departments and programs, regularly issue newsletters and updates. Contact their administrators; they often welcome fresh, relevant content. Listed are some common ones to consider.	Staff Assembly Faculty Assembly Professionals & Professional Faculty Assembly W&M Women's Network W&M Websites A-Z	Staff Faculty
myW&M	myW&M keeps the community current with the latest campus happenings and links to Banner, Blackboard, Email, G Suite and more. Two available buttons share campus initiatives, official events, festivals and forums, websites and other appropriate special features. Submit your request to Web & Design to be temporarily featured in one of the two slots.	myW&M	Students Faculty Staff

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Other Communication Channels

Table of communication channels used to reach faculty
Channel	Recommended Uses & Tips	Start Here	Audiences
Printed Signage & Flyers	Surveys have found that printed media placed on campus is surprisingly effective. Tips: Best for short-term messaging, such as event announcements. Keep messages brief and visually bold. Consider contacting Web & Design for visual assets. Include the sponsoring department in the printed design to meet campus requirements.	W&M Print & Design W&M Print Shop W&M Posting & Chalking Policy Brand Guidelines	Students Faculty Staff
myW&M	myW&M keeps the community current with the latest campus happenings and links to Banner, Blackboard, Email, G Suite and more. Two available buttons share campus initiatives, official events, festivals and forums, websites and other appropriate special features. Submit your request to Web & Design to be temporarily featured in one of the two slots.	myW&M	Students Faculty Staff
W&M Events Calendar	The main university events calendar, available to the public and the William & Mary community alike. Be sure to recommend your event to other relevant calendars. Owners are always looking for compatible events. Check out the "Calendars in the Community" section at the bottom for links to other local calendars.	W&M Events Calendar	Students Faculty Staff Community
Flagship Social Media	Social media is external by nature, but might help you reach your target audience. University Marketing manages William & Mary's official LinkedIn account, while University Content & Strategy manages William & Mary's official Facebook, Twitter, and Instagram accounts. They also offer a wealth of information on their site, including: Guidelines & tips W&M Social Media Strategy Social Media User's Guide Comment Policy	Social Media @ W&M	External communications Students Faculty Staff
Other Social Media	You name it, there's an account for it — often multiple. As you look for appropriate partners, see if they have a social media presence that might help magnify your message. The linked directory lists social accounts for W&M departments and offices.	W&M Social Media Directory	External communications Students Faculty Staff
W&M News	W&M News tells the stories of the university community to both internal and external audiences in an effort to highlight the people, programs, traditions and values that make W&M unique. W&M News welcomes story ideas from members of the university community.	W&M News Have a Story Idea? Submission Guidelines	External communications Students Faculty Staff

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Photography & Videography

Table of university photo and video options
Media Type	Information & Tips	Start Here	Audiences
Existing Photos of William & Mary	Web & Design offers access to gorgeous photos already taken at William & Mary and available for general use. Browse W&M Flickr for a sense of what already exists. Fill out a short online form, "Request Photos" when you're ready.	W&M Photography	Students Faculty Staff Public
New W&M Photography	You can book the university photographer, depending on availability. W&M Photography prioritizes major university events, W&M News and the W&M website. Give at least seven days' notice; expect a response within two business days. Available during normal business hours, except for special university priorities.	W&M Photography	Students Faculty Staff Public
Professional Head Shots	The W&M Office of Career Development & Professional Engagement offers the professional headshot booth in the Cohen Career Center for free to all students, alumni, faculty and staff. The self-service booth features a touch screen, high-quality lighting and camera equipment. Students need no appointment; faculty, staff and alumni reserve spots. Use these helpful tips to prepare for your shoot.	W&M Professional Headshot Booth	Students Faculty Staff Alumni
W&M Videography	Part of University Marketing, W&M Videography Services offers video support to offices, departments and schools across campus. The team focuses on producing creative, storytelling videos that inspire audiences to engage with the university. W&M Video has a helpful guide on the team's process that walks you through what to expect. Videography Services may request a 10-week notice on new projects.	W&M Videography Services	Students Faculty Staff Public

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Request a Consultation

Not sure how to get your message to the right audience? Contact W&M internal communications staff.

Get Help

University Brand Guidelines

Growth of the William & Mary brand requires consistent and thoughtful stewardship. These brand guidelines define the university’s editorial and graphic standards and provide access to official artwork for members of the William & Mary community.

Review the Guidelines