Receivables & Collections Intro
Receivables & Collections is responsible for collecting any assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided. Our mission is to record, bill and collect all university receivables, establish and maintain W&M policies and standards for the administration of any and all of the university's revenue-generating operations, and maintain related fiscal records while providing service and support to the university community.
Please review the following topics or contact us for more information or assistance.
Hot Topics
If you have questions not addressed within this section, please get in touch with us for more information.
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Travel Advances
Chrome River is the tool for handling your travel advances and reimbursements.
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Non-Travel Advance Requests
Used for human research subject payments, special events and study abroad/study away programs.
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Acknowledgement of Financial Responsibility
Must be completed for employee travel advances and all online MBA, MSBA and Graduate Education students upon enrollment.
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Returned Check Policy
Please review the official policy for returned checks.
Contact Us
Receivables & Collections
Location
Blow Memorial Hall Lower level, Room 101 262 Richmond Road Williamsburg, VA 23185
Map & DirectionsMailing Address
William & Mary University Receivables & Collections PO Box 8795 Williamsburg, VA 23187-8795
Hours
- In-Person: Monday - Friday, 8:00am - 4:00pm
- Email/Phone: Monday - Friday, 8:00am - 5:00pm
Explore Financial Operations
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Cashiering
Responsible for receipting, depositing funds, and disbursing cash, salary, and travel advances issued.
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Financial Reporting
Responsible for creating new accounts, approving all adjustments, beginning balance transactions, and debt management for bond-funded capital outlay projects.
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Financial Systems
Ensures all accounting records are appropriately documented and accurately recorded within the university's Finance System.
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Fixed Asset Management
Manages financial reporting of fixed assets, including equipment, land, buildings, infrastructure, construction-in-progress, leased financed equipment and surplus property.
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Internal Controls
Responsible for compliance with the Commonwealth of Virginia's ARMICS directives.
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Payment Card Processing
Responsible for guidelines that departments must follow to accept credit and debit cards as services and/or merchandise payments.
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Payroll
Responsible for processing salary and wage payments for all, ensuring that payroll taxes are reported and deposited consistent with state and federal policies and procedures.
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Receivables & Collections
Responsible for collecting assets belonging to William & Mary, including all receivables owed to the university for which goods and services have been provided.
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Student Accounts
Responsible for the assessment, billings, and collection of tuition, fees, meal plans, housing, and other charges. The department is also responsible for processing student refunds or other account overpayments.
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Tax Compliance
Ensure compliance with various tax laws and regulations and develop (and enforce) appropriate policies and procedures to meet compliance requirements and protect the tax-exempt status.
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Travel
Provide reimbursement payments, guidance and information regarding travel and business meals.
