Music Arts Center Room Reservations

Rooms in the Music Arts Center may be reserved by on-campus organizations and groups outside the W&M community. Rental fees may apply.

Booking Procedure

Please read this page carefully. By requesting a reservation, you acknowledge and accept the Policies and Procedures for use of the Music Arts Center's rooms.
We will respond to your request within three working days.
If we determine that a reservation request is unsuitable for the space requested, we will deny that request. Appeals to a reservation decline are subject to the decision of the Chair of the Music Department.
The use of any room in the Music Arts Center by off-campus groups does not include the use of W&M equipment (stands, audio equipment, musical instruments).
Pay all applicable fees one week before your scheduled event.

For room availability, please email musicadmin@wm.edu.

To reserve the Choral Rehearsal Room (154), Classrooms (217, 228), Instrumental Rehearsal Room (116), or Global Ensembles Room (159), please complete this form.

To reserve the Concert Hall (132) or Comey Recital Hall (142), please email arts@wm.edu.

For Events During the Academic Year

We begin approving Fall Semester reservations after the end of the fall add/drop period (early September). We start approving reservations for the Spring Semester in mid-October, after fall break. You may begin making reservations for the summer in mid-March, after spring break.

For Events During the Summer

You may begin making reservations for the summer in mid-March, after spring break. We will not approve requests to reserve a room for more than one day during the summer unless a faculty member is involved with the organization making the request and agrees to help out if needed. All summer reservations will be subject to approval by the Chair of the Music Department.

Priority Guidelines

We will allow reservations to rooms according to these priorities:

Official/non-official academic classes
Official Department of Music functions
Senior recitals or honors projects
W&M affiliated groups
All other events

Faculty members scheduling an event that takes precedence over another may bump any previously scheduled renters when conflicts arise. Bumping will be done with proper notice and with as little inconvenience as possible. We will not bump an event with a paid reservation except under extraordinary circumstances. The option to bump an event is at the discretion of the Chair of the Music Department.

Rooms Available for Rental

The following rooms are available for rental through the Department of Music. All rooms are located in the Music Arts Center on the William & Mary campus.

Concert Hall (Room 132)

The Concert Hall is an acoustically superior, 425-seat performance hall that houses the 3-manual, 24-rank Peragallo Opus 652 organ. The Music Department's large and small ensembles perform here as do artists from the Ewell Concert Series. The Virginia Symphony Orchestra, Williamsburg Choral Guild, and Virginia Arts Festival have also performed in this space. The Concert Hall is wheelchair accessible. To reserve this space, please email arts@wm.edu.

Comey Recital Hall (Room 142)

The Comey Recital Hall is a functioning academic space, as well as a performance hall. Each semester, this space is used for student rehearsals, private lessons, senior project performances, academic classes, and department-sponsored performances.

Under no condition is the re-aiming of the lighting permitted. Lights should be turned off when leaving the facilities. The department stresses that Comey Recital Hall is a small recital hall and not a theater. It is suitable for small recitals, poetry readings, master classes, and lectures. The stage is small, and there is very little space backstage.

Room Capacity: 125 (wheelchair accessible)

To reserve this space, please email arts@wm.edu.

Choral Rehearsal Room (Room 154)

The Choral Rehearsal Room is used by the department as an academic classroom and a rehearsal space for the Choir, Barksdale Treble Chorus, Botetourt Chamber Singers, Ebony Expressions, and other departmental ensembles.

Room Capacity: 100

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this form.

Instrumental Rehearsal Room (Room 116)

The Instrumental Rehearsal Room is used by the department as a rehearsal space for the Wind Ensemble, Jazz Ensemble, and Symphony Orchestra, as a place to teach private lessons, and academic courses. The room can hold approximately 117 people and is an ideal space for large ensemble rehearsals or group meetings. Please note that due to the nature of the equipment stored in this room, the room's use is restricted. All non-departmental reservations will be subject to approval by the Chair of the Music Department.

Room Capacity: 117

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this form.

Classroom (Room 217)

Room 217 is used by the department as an academic classroom and as a rehearsal sapce for some of our departmental ensembles.

Room capacity: 47

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this form.

Classroom (Room 228)

Room 228 is used by the department as an academic classroom and as a rehearsal space for some of our departmental ensembles.

Room Capacity: 49

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this form.

Global Ensembles Room (Room 159)

The Global Ensembles Room is used by the department as a rehearsal space for the Middle Eastern Music Ensemble, Music of India Ensemble, the Brazilian Music Ensemble, and Melodia: Eastern European Vocal and Instrumental Ensemble as well as a place to teach private lessons and academic courses.

Room Capacity: 18

To check availability, please email musicadmin@wm.edu.

To request a reservation, please complete this form.

Fees

The Music Department is in the process of restructuring its rental fees. Please check back for updates.

Building Access

Entrance doors to the Music Arts Center are open Monday through Friday from 7:00am to 11:00pm. On Saturday and Sunday, only the southside entrance of the building is open from 7:00 a.m. to 11:00 p.m.

Responsibilities of Renter

Chairs/Props: The renter is responsible for all physical room arrangements, including the moving of pianos, chairs, tables, curtains, etc. Rooms must be returned to their original state upon the end of a reservation.

Security: Doors must be secured when leaving a rented room. If the room is left unsecured and damage occurs to the room or its contents, the group who used the room last will be held responsible for the damage.

Please know there is no loading dock in the Music Arts Center. The loading dock for the Arts Quarter is located in the PBK building.