Vendor Management

The Accounts Payable and Procurement offices are responsible for creating and updating vendor profiles in the procure-to-pay system buyW&M. An active vendor in buyW&M is required before a vendor can be paid. A tax form (W-9 or W-8) must be on file for all companies and individuals being paid by William & Mary.

William & Mary identifies vendors as two types: Procurement or Fiscal Vendors. Procurement vendors are defined as any individual, public body or business that sells good or services to the Commonwealth. Fiscal vendors are defined as Vendors who need to be paid for a non-procurement related event (PO exempt).

Refer to the Vendor Management section of the buyW&M website for detailed information regarding the vendor management processes.