Payments

Where possible, all types of payments should be entered into a cash register or computer terminal with point-of-sale software. In the event of equipment failure or power outages, all payments should be receipted manually with pre-numbered three-part receipts to ensure that all payments are documented. When functionality is restored, all monies should be entered into the register. Cash, coins, checks, and credit cards are acceptable payments for your goods or services.

In-Person Transactions

For any transactions presented at the Cashier’s office (such as student payments, travel payments, etc.), we can only accept cash or checks as forms of payment.

Student & Departmental Payments

Any student payments received will need to be accompanied by an ID number and any departmental payments, the index and/or fund and account number for processing, and will be issued a receipt or emailed a receipt after completion of the transaction.

Mailed Checks

Any student-related checks (e.g., tuition, scholarship checks) being mailed to the college for payment. Please send it to the following address:

William & Mary
Attn: Bursar’s Office
P.O. Box 8795
Williamsburg, VA. 23187-8795

Electronic Payments

Please contact the cashier’s office for instructions for any incoming ACH and/or wire payments.
If students want to pay by credit card or directly through a bank account, please use your services account to set up the payment.

8300 IRS Form

For any cash or cashier’s check received in an accumulation of $10,000.00 or more, we are required to fill out an 8300 IRS form to report the funds received.

Check Inquiries

The Cashier’s office can provide information about checks received for deposit, including Images. Please contact [[cashier]] with the date, amount and check number. Please also provide any additional information that may help to locate the check.

Gift Donations

To submit a regular donation or gift to William & Mary, please send a check to the following address:

Office of University Advancement
Gift Administration
P.O. Box 1693
Harlan, IA 51593-1993

Please contact the Gift Planning Team for the directive on submitting a planned gift or estate gift.