Travel & Business Meals
Travel
- Travel Instructions - William & Mary will reimburse individuals traveling on official State business for reasonable and necessary expenses incurred. Travel expense accounts are open to the public and must be able to sustain the test of public review. When planning and paying for travel there are several factors of primary concern: economy, prudence, and necessity.
- Travel Advance Instructions - A Travel Advance may be issued to employees traveling on William & Mary business. A Travel Advance is a university service to employees to cover out-of-pocket- travel expenses that are expected to be reimbursed to the employee from university accounts.
- Chrome River- Chrome River is the university’s comprehensive travel expense reimbursement tool. This system allows university employees to manage Pre-Approvals, track Expense Reports, run reports, and submit and receive reimbursements in the most cost-effective, timely and efficient manner possible.
- Chrome River Instruction Guides [Box folder]
- Travel Forms
Moving & Relocation
Moving & Relocation Instructions - William & Mary may provide a moving and relocation stipend for a newly hired faculty or staff employee to move from their former residence to the new residence.
A&S Process for Moving and Relocation Stipend Requests
Once a Moving & Relocation stipend is authorized, a Personnel Action Form (PAF) must be completed to process the payment through HR/Payroll.
A&S administrators: please refer to this guidance for step by step instructions on how to initiate M&R payment requests through the Dean’s Office.
Business Meals
Business meals are dining expenses that do not involve travel. For expenses that are part of reimburseable travel, see the per diem rates and other travel policies above.
