Faculty Recruitment & Appointment

The following are resources for departments to use when recruiting new faculty members. Please contact the A&S Associate Director for Faculty Personnel Services with questions.

Recruitment Resources, Overviews

A&S Faculty Search Matrix [pdf] (overview and selected steps) - Updated with a 2024-25 timeline for TE & TF recruitments!
A&S Hiring Proposal Approval Flow Cycle [pdf]
Human Resources: Recruitment Resources
Applicant Disposition Workflow States for PeopleAdmin [pdf]

Diversity & Ethics

CCAS/AAUP statement on Ethics of Faculty Recruitment [pdf]
Diversity and Affinity Professional Organizations Recruitment Resources [pdf] Hiring units are encouraged to post in at least one of the listed pages. If the allocation for search expenses from A&S cannot cover the cost of posting to at least one of the listed sites (in addition, of course, to Higher Ed Jobs), unit leaders are asked to reach out to their Vice-Dean and request additional resources.

Tenured & Tenure-Eligible Faculty

TTE Recruitment Timeline and Guide [pdf]
Ad Template TTE Faculty Job Ad [docx]
TTE Screening Rubric Template (Fall 2024) [xls]
Sample Rubric [pdf]: VTF actual rubric example for viewing only
TTE Positions Description Sample (for People Admin) [pdf]
Creating a People Admin Posting (Faculty) Job Aid [pdf]
TE Interview Planning Checklist [xls]
TE Interview Itinerary sample [docx]
Creating a People Admin Hiring Proposal (Faculty) Job Aid [pdf]
Relocation Stipend Chart (A&S Faculty Hires eff 2025-26) [pdf] NEW
RPT Standard Schedule for TE Interim & Tenure Review [pdf]

Teaching Faculty (TF) & Visiting Teaching Faculty (VTF)

Teaching Faculty (TF) & Visiting Teaching Faculty (VTF) Recruitment Timeline and Guide [pdf]
Ad Template Teaching Faculty (TF) Full-time Job Ad [docx]
Ad Template Visiting Teaching Faculty (VTF) Full-time Job Ad: Please use sample shared in box per new job ad review process (December 2024)
TF & VTF Screening Rubric Template: Please use sample shared in box per new job ad review process (December 2024)
Sample Rubric [pdf]: VTF actual rubric example for viewing only
TF & Visiting TF Position Description Sample (for People Admin) [pdf]
Creating a People Admin Posting (Faculty) Job Aid [pdf]
Creating a People Admin Hiring Proposal (Faculty) Job Aid [pdf]
Relocation Stipend Chart (A&S Faculty Hires eff 2025-26) [pdf] NEW

Postdoctoral Research Associate Faculty

Adjunct Lecturer Faculty

Affiliate Appointments

A&S Affiliate Definitions & Procedures [pdf]
Affiliated Scholar (Courtesy Appt) Request Form Procedures [pdf]
Affiliated Scholar (Courtesy Appt) Request Form [DocuSign]: used to initiate external affiliated scholar appointments for non-employees who hold credentials equivalent to W&M Faculty. Also used for A&S internal Instructor of Record affiliation requests for W&M Professional staff. See A&S Definitions & Procedures pdf above for more information regarding this form.
- Internal Faculty Affiliate Unit Appointment Template [docx]

Appointment Forms and Procedures

Faculty Appointment Form Procedures [pdf]: refer to this guide for information regarding form routing below.
Full-time Faculty Appointment Form (FAF) [DocuSign]: use this FAF to initiate a letter of intent for TTE faculty, or contract for other full-time, specified term instructional or research faculty.
Adjunct/Summer Faculty Appointment Form (FAF) [DocuSign]: use this FAF to initiate a contract for any paid, part-time, non-tenure eligible instructional faculty for Fall, Spring, or Summer Terms. This FAF is also used for any full-time faculty or Graduate Student IOR who will teach an academic year (AY) overload or summer session course.
Emeritus Faculty Investigator Pay Process (2016)

Dual Career

W&M Dual Careers