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• Driving Principles

Driving Principles

Mission:
The Committees on Space Management  advise the President, Provost and Executive Staff concerning space planning, policies, and procedures and make recommendations or delegated decisons regarding university space utilization in support of the university’s mission and strategic planning goals and objectives. 

Operating Principles:

1. All university-owned and leased space is assignable by the President and the Provost in consultation with the unit heads and consistent with clearly articulated space allocation policies, priorities and procedures.
2. The Committees  are the Provost’s primary advisors  on  policies,  priorities  and procedures relating to the assignment of space.
3. The Provost or Committees may initiate reviews of space assignment at any time consistent with procedures and strategic goals and objectives. 
4. As a general rule, unless instructed otherwise, administrative unit heads have the authority to make and delegate internal space allocation decisions with the prior approval of the Provost so long as these assignments are consistent with unit customary practice and do not:
            • impact instructional space;
            • impact another unit not under the administrator’s supervision;
            • violate any policies, procedures or practices established by the President or Provost with respect to space allocation in general, or the space under consideration in particular;
            • require additional resources beyond that administrator’s control;
            • counter any existing understandings or contractual.
5. All significant reallocations of space within, between or among units will be referred to the Provost for information or approval prior to action. The Provost will consult with the respective Committee where existing policies and practices do not provide clear guidelines.
6. Any change in space assignment that impacts instructional space of the university will be reviewed by the ECSM, in consultation with the University Registrar.
7. Any change in space assignment that impacts research space of the university will be reviewed by the ARPC in consultation with the Vice Provost for Research.
8. Sometimes competing requests will come before the Provost , who as aribtrator will prioritize competing requests based on :
           • Alignment of user needs and requirements with institutional strategic
              goals and objectives and the institution’s core mission in areas such
              as instruction, research, student services, academic services, and critical
              administrative support services.
           • Cost and other resource-limited requirements.
           • Efficiencies derived from co-location and proximity
           • Unique unit requirements with respect to quality, location, and infrastructure.
           • Equity with respect to comparable units.
           • The safety, job effectiveness and well-being of university employees.
           • Duration of use and need.
           • Locational requirements imposed by the unit’s function.
           • Ability of the unit to obtain and utilize alternate space.
           • Standing commitments and obligations.
9. Units foreseeing new space requirements that require approval as a consequence of new and continuing initiatives must have Provost’s approval prior to submission of grant applications or commencing fund-raising or other activities.
10. Committees will annually review their policies and procedures and report, as appropriate, to the President, the Provost, and other departments or groups with interests in space management. The CSM will maintain a website linked to the Provost’s homepage which posts its policies and procedures .