EPAFs
Electronic Personnel Action Forms
Electronic Personnel Action Forms, or EPAFs, allow certain types of personnel transactions to be completed electronically, eliminating the need for paper forms to circulate from one office to another. Each EPAF transaction is created, submitted, and approved through Banner Self-Service. Once fully approved, an EPAF is saved or "applied" to Banner by University Human Resources or Student Employment.
Hiring Graduate Assistants or Students
If you are using an EPAF to hire a Graduate Assistant or student, please keep in mind the following:- A person's SSN must exist in Banner prior to submitting an EPAF to hire him or her.
- Although the EPAF can be created and saved, it won't submit successfully without a SSN in Banner.
- If an employee needs to complete an I-9, the EPAF must be created prior to the verification of the I-9.
- If a student needs to apply for a SSN, once it is received, it will need to be entered into the I-9 system.
- It should also be entered into Banner at this time. If you don't have access to do this, please contact [[AskHR]].
Resources
The information below includes PowerPoints, videos, and documents which are relevant to different audiences. If you have questions about using EPAFs for your department's or school's transactions, please contact [[AskHR, University Human Resources]].
General Information
- EPAF Overview (narrated PowerPoint) - 9 minutes
- Available EPAF Transactions (pdf)
- EPAF FAQs (pdf)
- Glossary of terms
- EPAFs for Student Employment
- For access to any type of EPAF, including Student Employment ones, submit an EPAF Access Request Form (pdf).
Information For Originators
- EPAF Mechanics for Originators (narrated PowerPoint) - 10 minutes
- Using the Originator Summary (video) - 3 minutes
- Setting up a Default Routing Queue (video) - 5 minutes
Information for Approvers
- Using the Approver Summary (video) - 4 minutes
- Setting Up and Acting as a Proxy (video) - 3 minutes
