Rental Vehicles
Enterprise/National Rental Car Rentals
The Enterprise vehicle rental contract is for William & Mary and VIMS employees who are conducting official College business. This contract is a mandatory source and is required to be used when obtaining a rental vehicle for business. If you have any questions regarding the Enterprise Agreement, please contact Procurement Services.
The Vehicle Use Policy applies for all business or university-related activity rentals:
- Drivers must be at least 21 years of age to rent any vehicle for business.
- Tolls and parking fees are not part of the rental and are the responsibility of the driver. Unpaid tolls & parking violations are the driver's expense.
- Deposits are waived for business rentals if directly billed to a department's direct billing account. Departmental account and billing number are required when using a direct billing account.
- Rental of a 15 passenger van is not allowed.
- Do not return vehicles after hours. Vehicles must be returned during operational hours to ensure rental standards are met.
- Any accidents or damages to rental vehicle must be reported to Risk Management in addition to Enterprise.
William and Mary /Enterprise Agreement Summary
(Rate expiration: December 31, 2026)
To rent a vehicle, visit Enterprise/National Car Rental
Business Use Vehicle Rentals
For business rentals, use Business Rental ID# XZ21032, pin: WIL (or unique billing# if available) at the time of reservation.
Use of this vehicle rental ID is for W&M and VIMS business purposes only; guests and personal rentals may use the W&M Guest and Personal Use ID.
Before using the business rental ID, check with your Department Administrator to see if your department has a Direct Billing Account Number.
Employees are to identify themselves as a William & Mary employee at the time of reservation and must present their William & Mary ID at the time of pickup. Use of ID #XZ21032 without a direct billing account number will require payment with the driver's credit card at the time of pickup. Taxes are applicable and may be reimbursed through Travel. For more information, please see the Transportation section under Travel Policy.
Direct Billing Accounts
Direct billing accounts provide business travelers with the ability to directly bill the rental to the department’s account without having to provide payment at time of pick up. Direct billing accounts are only established for departments that rent vehicles regularly. Departments that wish to establish direct billing should contact Supply Chain Services and should not contact Enterprise directly.
At the time of reservation, you must provide Enterprise with your department's account number AND direct billing number to ensure proper billing. If you do not know your department's account number and direct billing number, contact your Department's business administrator or for this information.
For security reasons, Enterprise/National DOES NOT HAVE ACCESS to Department Billing numbers.
W&M Guests and Personal Use Vehicle Rentals
W&M Guest and Personal Use ID#: 21A6661, pin: WMP
Rental rates may be extended to University Employees for personal use and University incoming guests (non-employees). VA taxes and surcharges will apply on these rentals.
Employees are to identify themselves as a William & Mary employee at the time of reservation and indicate the personal use ID# at the time of reservation.
Non-University Employees or incoming guest are to indicate the personal use ID# at the time of reservation and may seek reimbursement as applicable.
The University's contracted damage waiver is not included on personal rentals.
The Business Rental ID shall not be used for W&M guests and personal use.
Print a Receipt Online
Employees who need to obtain a receipt from Enterprise can do so online at https://www.enterprise.com/car_rental/ticketReceiptRequest.do. Receipts are available 48 hours after Enterprise has closed the rental contract. The information required to obtain receipt online: Renters Last Name & Driver’s License #. Receipts are available online for up to 6 months.
Free Emerald Club Enrollment
- Faster Reservations - online, on the phone, with your travel agent, at a participating locations
- Faster Rentals Special Members' Line or Bypassing the counter and choose the vehicle from the ‘Emerald Aisle’ for airport pickups
- Drop and Go for express vehicle returns at airport locations
- Member Discounts
- Business Rental Program rates and benefits applied to every rental
- Emerald Club enrollment may be added to a direct billing for business rentals. Please note: This program is set up as user specific so the traveler’s personal address is needed for completion. Contact Supply Chain Services to enroll in Emerald Club.
Reporting Accidents:
All accidents and damages occurring with rental vehicles on official University business must be reported to Risk Management.
