Stop Payment Procedure
For checks to be reissued due to theft, loss, or damage, follow the stop payment procedures for reissuance. Usually, a stop payment request can only be submitted 15 days after issuing the original check. The initial waiting period allows any checks lost in the mail to be returned to campus. It provides the ability to resend to an updated address without re-issuance.
The W&M representative requesting the stop payment must complete a Stop Payment Request Form. The form must be fully completed before the stop payment can be processed. Once a stop payment is processed, it cannot be reversed.
A replacement check will be issued and mailed within 5 to 7 business days of receipt of the form.
- If the original check is later received/found, do not attempt to cash or deposit it. Return it immediately to the Disbursement office.
- You will be notified if a stop cannot be placed because the check has already been cashed.
Accounts Payable Checks Stop Payment Request Form
Payroll Checks Stop Payment Request Form
Important Notice
- The payment must be made to a different payee. A new payment request must be completed after submitting the stop payment request form.
- This option can be used if the payment method needs to be changed, such as from a check to a wire. Following the stop payment, a new payment request must be completed.
