Frequently Asked Questions
Where can I find a list of W&M peer institutions? |
Is the change substantial?Certain changes are more substantial than others. The list of examples identifies some changes that would be considered substantial. These changes should be discussed with the Assistant Provost for IAE early in the IC process. The Assistant Provost advises and facilitates the change. |
Do online courses require an IC submission?Yes, unless consultation is part of the faculty approval process. Federal requirements apply to online courses. The Studio for Teaching and Learning Innovation (STLI)—Digital Learning Initiatives can advise and provide resources. Note that we have to report the delivery mode and location of each course. When 50% or more of a program is available online, additional action will be required. The Associate Provost and University Registrar can assist with securing reciprocity agreements. |
What do I need to do if I want to teach my course off-campus?SACSCOC and SCHEV approve instructional sites; in some cases, Study Abroad requires additional action. If you want to teach your course off-campus, contact the appropriate office listed below to determine if the location is approved and if additional steps need to be taken.
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What steps must I take to set tuition/fees for a new program?Financial Operations can assist you with the steps needed to collect tuition/fees. The Chief Financial Officer will help you determine appropriate tuition/fees for approval by the Board of Visitors. |
Do I need to do anything if my change will include international students?Yes, you should contact the Director of International Students, Scholars, and Programs for details and to ensure that international students can get appropriate visas to study at William & Mary. |
Will this change impact student financial aid?Contact the Financial Aid Office to determine the impact on financial aid eligibility. For example, changing credit hour requirements, using a non-traditional academic calendar, and offering courses off-campus might impact financial aid. |
Are all changes in for-credit courses part of the IC Process?No. However, any changes that alter credit hour requirements for a degree or the number of credits students are enrolled in at the beginning of a term are part of the IC Process. |
Do tracks or specialty areas require IC action?Adding a new option within a degree program requires contacting the Assistant Provost for IAE. Typically, such changes are coordinated with the Associate Provost and University Registrar, and the relevant faculty approval process. |
How do I make a Catalog change (Undergraduate or Graduate)?Material published in W&M’s online Catalogs (Undergraduate and graduate) must be submitted by deadlines. Any required external approvals must also be issued prior to posting to the Catalog. Consult with the University Registrar’s office about the process and deadlines. |
How do I estimate the potential financial impact of a change?The Interim Chief Operating Officer can advise on preparing a financial impact statement and addressing SACSCOC/SCHEV questions about a change’s financial impact. |
What are the steps for offering courses that do not align with the traditional semester and summer schedules?Deviating from the traditional calendar could impact registration, financial aid, and tuition/fees. Begin exploring your options with the University Registrar. |
What are the types of combined degrees?Please see the definition of Joint, Dual, Accelerated, and Combined degree programs at W&M. |
What are the types of certificates at W&M?Please see the description of certificates at W&M. |
