Manual Timesheet Guidance
The Fair Labor Standards Act requires employers to keep certain time and pay records for non-exempt employees. These employees are eligible for the overtime provisions of the Fair Labor Standards Act and must complete time sheets to track all hours worked.
Most William & Mary employees must submit their timesheets online using Banner's Employee Self-Service (ESS). Employees use ESS to complete timesheets and check benefits and leave balances. You can access ESS by visiting myW&M and selecting the Banner icon.
Manual Timesheets
All employees and their supervisors are responsible for ensuring that timesheets are approved in Self-Service no later than the established due dates to be paid on time.
If time is not entered on or before the published deadline, the hours cannot be uploaded into the current pay cycle in Banner. If the electronic time record was not uploaded and paid with the current pay cycle, the following procedures should be followed:
- The employee must complete a manual timesheet (pdf), selecting the correct "Type of Employee," "Pay Period," and "Days." All fields must be complete for the timesheet to be processed. Incomplete timesheets will be returned for correction if needed.
- The supervisor will complete the supervisor section and sign the late timesheet, noting a brief explanation of why the time was not processed electronically.
- Manual timesheets for student positions (ST) must be sent to [[StudentEmploy]] for review. Once the position has been confirmed, Student Employment will forward the timesheet to Payroll for processing.
- The supervisor should send manual timesheets for all other positions directly to the Payroll Office at [[payofc]] for processing.
- The Payroll Department will not accept manual timesheets from employees (to include student employees).
- The Payroll Department will process the manual timesheet in the next payroll cycle.
Manual Check Request
Manual check requests will be used for individuals who suffer financial hardship if unpaid. Otherwise, they will receive back pay in the next payroll cycle. The payroll office reserves the right to approve a manual check.
