Manual Check Request
Manual check requests are to be used for individuals who will suffer financial hardship if not paid; otherwise, they will receive back pay in the next payroll cycle. The Payroll Office reserves the right to approve a manual check.
If the Payroll Office approves a manual check, it will be issued on or about 5 to 7 days after the payday. A manual check will only be processed due to an administrative error.
Administrative errors do not include the following:
- The department missed published UHR/Payroll deadlines for paperwork submission
- Late submission of timesheets by the employee
- Incorrect leave usage
- Additional hours not reported on the original timesheet
If a manual check is to be requested by the department, the department must complete a manual check request form providing the reason for the manual request. The department head must authorize the manual check request.
The following must be in place before a manual check will be processed:
- Employment records must be in the Banner system and free of errors or missing data.
- The manual check request form must be filled out, and proper signatures must be obtained.
- The request must include backup documentation (manual timesheet) explaining why this person was not paid on the original payroll run.
- Payroll will call the department when checks are ready for pickup, as direct deposit is unavailable for manual checks.
- There is a minimum requirement of 32 hours on the manual timesheet for a manual check.
Manual check requests that do not meet these guidelines will be processed as back-pay on the next semi-monthly payroll cycle.
