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• Out-of-State Hiring

Out-of-State Hiring

The university recognizes the occasional need to hire or reassign an employee who will reside and perform their work outside of the Commonwealth of Virginia due to the nature of a particular position or business need.

Employees who work or telecommute outside of Virginia subject the university to other laws which may result in additional insurance and payroll requirements and costs, e.g., workers’ compensation, liability insurance, unemployment insurance, payroll tax withholding/reporting, administrative costs, sales and use tax collection/remittance, and other reporting requirements to other states). As a result, the university reserves the right to determine in advance whether the university will permit an employee’s principal work location outside of Virginia.

Accordingly, departments or business units that wish to hire or reassign an employee to work or telecommute out of state or in another country must seek and obtain prior approval following the procedure established in the Out-of-State Employees Hiring Policy. No employee can be hired, begin employment, or telecommute outside of Virginia until this approval is received.

Planning to Hire or Reassign an Out-of-State Employee

In accordance with the Out-of-State Employees Hiring Policy, the hiring department must request approval for any hire or reassignment of an employee out of state by completing an Out-of-State Employee Approval Form. This form must be submitted using the following deadlines:

• For employees who will work or reside outside of Virginia but within the United States: no later than 60 calendar days before the start date of out-of-state employment
• For employees who will work or reside outside of the United States in another country: no later than 120 calendar days before the start date of out-of-state employment

Current State Registrations

William & Mary

Additional Information

• Out-of-State Training PowerPoint Presentation (ppt)
• Out-of-State Employment Examples: Contact the Tax Compliance Office via [[tax]].