Arts & Sciences Communications Hub

Resources for...

Internal Communications || Website & Cascade || Graphic Design & Branding || News Stories & Announcements || Events || Social Media || Photos & Photography || Emails || Faculty Experts

Internal Communications

The university's internal communications experts have compiled a go-to resource if you need to reach faculty, staff, or students. To find and be found in the directory, please periodically update your entry or entries.

Internal Communications Toolkit Faculty / Staff Directory

Website & Cascade

If you need assistance while using Cascade, please visit the Cascade Help Pages. If you still need assistance after referencing the Cascade help pages, please submit a request ticket to the A&S Communications team below.

Submit a Request for A&S Web Help

If you need to shorten a W&M-affiliated webpage's URL to share it in an email, on social media, or via QR code, you can use the URL Shortener tool. A QR code will be automatically generated for that link.

Graphic Design & Branding

The university Web & Design office is staffed with a team of professional designers who have a knack for making things beautiful. Their team produces custom artwork for dozens of compelling communications projects every year. Their design and consultation services are free to university departments and schools, but note that significant lead time is required, especially during busy times of the year.

W&M Brand Guidelines Submit a design project request

News Stories & Announcements

A&S Announcements

If you have an award, grant, fellowship, new publication or other announcement to share, the NEW A&S Announcements feed is a great way to spread the word through a brief announcement! View the criteria and submit your announcement.

Submit Announcement to A&S

W&M News

Have a news story idea that may be of interest to audiences beyond faculty, staff and students? If so, please review the submission guidelines and if your idea meets criteria then you can submit your story via the button below. Stories that can be used in multiple internal and external applications and that align with the university's strategic mission and communication priorities will be prioritized. The A&S communications team works closely with News & Media to identify and collaborate on stories from across A&S.

W&M News submission guidelinesSubmit Story Idea to W&M News

A&S News

The A&S News feed is populated weekly with stories originally published on individual department, program and office newsfeeds. We also write news stories in coordination with W&M News, prioritizing those stories that are particularly relevant to Arts & Sciences. All news story ideas should be submitted to W&M News via the link provided above.

Alumni News

Have a story about alumni? Submit to the Alumni Magazine by emailing your story idea to [[alumni.magazine]].

Keep Up With W&M News

Be sure you sign up to receive W&M Weekly. The email newsletter includes a selection of the top stories, events, videos and photos from W&M.

Events

William & Mary maintains a university-wide events calendar, W&M Events.
Anyone with a W&M Username can submit W&M-related events. Submitted events must be on behalf of a department, office, program, or university-recognized group or organization and be university-related. Browse help pages for more on publishing events.
If applicable, be sure to recommend your event to the calendar Arts & Sciences Events!

Social Media

The University's social media team maintains an ever-growing user's guide full of best practices and tips. Be sure to browse the guidelines, policies, and social media directory.

Social Media - Guidelines & Tips Social Media Directory

Don't see your account listed in the social media directory or have a question? Submit a link to the University social media team.

Photos, Photography & Videography

William & Mary maintains a vast collection of beautiful university photography. You can browse the collection and then request photos.
Request the university photographer
Request a creative video project
Request event AV/video services - information to come
Need to crop an image to a specific size? You can use the Cascade Image Cropper tool to adjust your photo's dimensions.
Need a headshot? Visit the Professional Headshot Booth at the Office of Career Development & Professional Engagement!

Emails

Email listservs

Read more about internal listservs at W&M.
The Digest for Faculty of Arts & Sciences listserv (fas-d) is an automatic listserv for all faculty of Arts & Sciences. It is designed as a tool for communicating information and should not be used as a forum for expressive activity. The A&S communications team coordinates a calendar of messages to the fas-d listserv to prevent email overlap and reduce email fatigue. We recommend reaching out to [[aschaefer]] if you have a message you wish to send to this listserv to coordinate the timing of your message.

Communicating with Alumni

For department chairs, program directors and their administrators: alumni email listservs are maintained and provided by University Advancement. If you have questions about your alumni list, contact [[as-development]].

For Faculty Authors & Experts

Resources for Faculty Authors - Promoting New Books
Each year, William & Mary News publishes a compilation of books written or edited by faculty across campus, as submitted by the authors. Submit yours!
W&M Experts Database
- Willing to work with media? Submit your name to the experts database!

Arts & Sciences Communications Contacts

Abbie Schaefer
Senior Director for Strategic Communications
[[aschaefer]]

Nick Saunders
Communications & Web Specialist
[[nfsaunders]]

For all web help requests, please use the form provided above.