Semester Research Grant

• Payments to human subjects and payments for animal subjects
• Equipment, books, and other materials not already supplied by departments, Information Technology, the library, or other campus sources

 This list is not an all-inclusive one. Other items may be funded if sufficiently justified.

• Stipends or wages
• Research costs that are included in the budgets of department or schools
• Research costs that are included in the budget of the student’s advisor's grant for research in the same basic area
• Equipment, books, or materials ordinarily supplied by departments or Information Technology or the library
• Lessons or professional development fees
• Projects that take place in the summer
• Students seeking travel funding for research should apply to the Research in Motion Travel Grant rather than the Semester Research Grant

• Description of project (500 words)
  • State the primary objective(s) of your research or project.
  • Briefly describe the foundational themes that inform your subject and elaborate on how your own research builds on these themes and/or forges new ones.
  • Describe the processes, methods, and materials you will use to conduct your research or project.
  • Outline any anticipated results and their significance.
  • Orient your work within your broader course of scholarship: Will this work comprise part of your thesis or dissertation? Does it build on work you’ve done in the past? Do you intend to develop it in the future?
  • Explain the relevance and implications of your research or project: Why is this work important?
  • Verification form from faculty mentor confirming that they support your research travel and that your requested expenses are reasonable

• Explanation of why you are seeking funding and how these funds will benefit your research (500 words).
• Completed budget template
• Verification form from faculty mentor confirming that they support your research travel and that your requested expenses are reasonable
• If applicable, approval from the appropriate Research Ethics Compliance committee (see information below)

• The method in which funds will be disbursed will depend on the nature of the expense.
  • Some expenses, such as payments for human/animal subjects or for supplies that can only be ordered by an academic department, will be ordered by the department on your behalf in collaboration with the Charles Center to provide the necessary funding. All such expenses must be incurred by no later than May 1, 2024.
  • Funds for all other expenses will be deposited directly into your Student Account. It may take up to several weeks before they are transferred; please sign into Banner to check their availability. Please see the Financial Information section below for more details.

• Non-Resident Aliens: Federal regulation mandates that payments made to a Non-Resident Alien be analyzed for tax compliance and this process can take up to an additional 30 days for the award to be eligible for a refund. Non-Resident Alien students will be contacted via email with a login and password information the Sprintax Calculus system. This email may come from noreply@sprintax.com. The Payroll Office performs an analysis of the NRA information provided to identify whether or not the NRA qualifies for a tax treaty benefit.  If you do not receive an email, please contact the Payroll Office directly at 757-221-2848.  
• All other students: Note that this award may be subject to both federal and Virginia state taxes and/or may affect your tax liability. Click here for a letter regarding general treatment of scholarships and fellowships for tax purposes. Contact your tax adviser for possible implications; Charles Center staff members do not give tax advice.