For Awardees and Departments
Departments across campus may provide additional funding for students to help mitigate expenses incurred for their program of studies. Please note that all awards and scholarships that are given by departments may have an impact on a student's financial aid package.
Many of the aid programs administered by William & Mary are need-based. The Office of Financial Aid evaluates the student's available resources and income against anticipated educational expenses to determine a student's unmet need. The student's financial aid offer is then determined based upon this unmet need. Any scholarships, stipends or waivers received after the calculation of this need may affect the amount of the need-based aid the student may be allowed to receive. Since W&M is responsible for any amounts improperly awarded over financial need or cost of attendance, it is important that departments consider the following procedures.
Department Responsibility
- Please review the student payment processing presentation (pptx) below to determine the appropriate office to process your payment request.
- Contact the financial aid office at aid@wm.edu to determine impact, if any, of proposed awards to student's current need-based aid offer or overall cost of attendance.
- Communicate to students that any award offered can impact current aid offer.
- If a student is a non-resident alien, first submit payment information to foreignnationals@wm.edu for tax analysis.
- Provide student payment spreadsheet (xslx) to deptaward@wm.edu for processing.
student payment spreadsheet (xslx)
student payment processing presentation (pptx)
Student Responsibility
- Check your eServices account for posting of payment and/or refund regularly.
- Remember any outstanding charges on your student account will affect any anticipated refund by the Bursar's Office. Note that department awards are not federal funds therefore, credit balances are not automatically refunded. If a refund is to be issued, please complete the refund request form.
