Year At A Glance
Ongoing/Monthly |
|
---|---|
Timesheet submission (9th & 24th of every month) | All employees |
January | |
Open enrollment: FLSA overtime election (Jan. 9) | Non-exempt employees |
New leave year begins (Jan. 10) | Benefit-eligible employees |
New leave year begins (Jan. 16) | Hourly employees meeting requirements |
Securian group life insurance rate changes (Jan. 16) | Benefit-eligible employees |
Securian optional life insurance rate changes (Jan. 16) | Benefit-eligible employees |
Tax statements: Receive W-2 (by Jan. 31) | All employees |
February | |
Receive total compensation letter by late February | Benefit-eligible employees |
March | |
Training: EPAFs for faculty summer research | Hiring officials |
Performance assessment period begins mid-March | Benefit-eligible employees |
April | |
Notification: open enrollment for health insurance and flexible spending accounts |
Benefit-eligible employees |
Graduating student worker announcements begin (mid-month) |
Hiring officials |
Employee Resources Exposition (April 17) |
All employees |
Previous ACA year ends (April 30) |
Non-benefit eligible employees |
May |
|
New ACA year begins (May 1) |
Non-benefit eligible employees |
Open enrollment: health insurance and flexible spending accounts (early May) |
Benefit-eligible employees |
June |
|
Training: EPAFs for graduate assistants | Hiring officials |
July | |
Open enrollment: FLSA overtime election (July 9) | Non-exempt employees |
Faculty & Staff Convocation - Service awards (TBD) | All employees |
Notification: new leave eligibility (July 16) | Hourly employees meeting requirements |
New sick leave year begins for W&M Sickness and Disability Plan participants (July 25) | Faculty, Professionals, and Professional Faculty |
August | |
Applications due for W&M Supervisor's Institute (TBD) | Supervisors |
New faculty benefits orientation (Aug. 16) | Faculty |
September | |
W&M Supervisor's Institute begins (TBD) | Supervisors |
Flu shot clinic offered (Fall) | All employees |
October | |
Notification: Age 26 dependent removal (Oct. 1) | Benefit-eligible employees |
Notification: Age 65 Medicare eligibility (Oct. 1) | Benefit-eligible employees |
Notification: leave carryover and unused annual leave balances |
Benefit-eligible employees |
Commonwealth of Virginia Campaign begins (Nov. 1) |
All employees |
November | |
Open enrollment: Legal Resources (Nov. 10) | Benefit-eligible employees |
December | |
Notification: new Payroll Processing Calendar released | All employees |
Review new IRS limits and contributions for 457 and 403b plans | Benefit-eligible & hourly employees |
Notification: sign up for electronic tax statements and review mailing address information in Self-Service | All employees |