Facilities
Additional Space
If you find you need additional space to what you originally reserved, contact Conference Services ([[wmconf]]). Confirmed requests for additional space not included in the original agreement will be charged additional rental fees. The College reserves the right to reassign space as needed, particularly if changes occur to projected attendance or setup needs.
Fields & Tennis Courts
The University reserves the right to prohibit activity on athletic fields due to inclement weather. Any use of field space is limited to “playable” conditions. Specifically, if rain has occurred within 24 hours, permission must be obtained for use of any field. Client is expected to abide by the guidelines in Lightning Policy (pdf). Client is responsible for making alternate arrangements to serve as rain sites.
Groups using fields and tennis courts are responsible for cleaning the area after usage, to include trash discarded on the ground and overflowing trashcans. Additional clean-up charges may apply if deemed necessary by the university.
Room Setups
Room setup requirements must be submitted by the Group Leader to Conference Services 30 days before the group's arrival. Minimal changes may be made after the initial submission, but setups must be finalized by the Group Leader no later than 10 days prior to the arrival date. A room set change fee will be imposed if there are significant late changes to planned setups.
