Content Cleanup & Accessibility Compliance

Led jointly by University Communications, University Marketing and Information Technology, William & Mary is reimagining our externally-facing website and exploring a new internal communications platform (intranet). This work is vital to strengthening the university's brand, driving prospective student demand and improving the online experience for all audiences.

In preparation, all current website content must be reviewed for quality and meet new digital accessibility requirements. In fall 2025 a point of contact was identified for each site to coordinate this effort with their fellow editors. Below you will find guidance, resources and tools provided to help ensure this vital work can be accomplished.

Read the Latest AnnouncementsSee the Points of Contact (POCs)

Content Cleanup – Complete by December 15, 2025

At university leadership’s direction, our first milestone was a quality review of Cascade content by December 15, 2025. 

News Stories: Additional guidance will be provided regarding the retention of archival news stories and borrowed news stories. Assets in "news" folders have been set with an extended review date for spring 2026.

Accessibility Compliance – Complete by April 24, 2026

Per new federal and state requirements, Cascade content must comply with web accessibility guidelines to ensure it is accessible to people with disabilities. William & Mary's compliance deadline is April 24, 2026.

Resources & Tools

• Content Review Guide – find detailed guidance for the initial quality review of documents, images, pages and more.
• Content Ownership & Content Review – mark and monitor your initial quality review progress with these Cascade features.
• Web Accessibility Compliance – understand your required actions to help ensure your content is accessible and the university is compliant.
• Acquia Web Governance – use this tool to help find broken links, editorial violations and the accessibility issues and warnings that must be addressed.
• Digital Accessibility Resource Guide – find detailed guidance for ensuring PDFs and other documents are accessible.
• Analytics – review the data to help prioritize your efforts.
• Print to PDF – learn how to easily archive pages offline before deleting them from Cascade.

Cascade Tips

• Learn how to get the most out of your Cascade relationships.
• Learn what to consider before moving and renaming assets or deleting them.
• Learn how to easily update documents and images stored in Cascade.
• Learn why and how to update your page menus when changing page titles.
• Learn how to publish your work faster.
• Learn how to use Working Copies to lock and collaborate on updates to a page.
• Learn four ways to streamline your content review process.
• Learn seven ways to improve your web accessibility.

Support

• Designated POCs – join us for Cascade POC Accessibility Office Hours to get help interpreting your Acquia Web Governance accessibility reports. 
• All editors – drop in on any of our Six Ways to Improve Your Web Accessibility sessions, discuss questions with your POC or contact your Cascade Manager.